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Receptionist/Office Assistant

  • Type Direct Hire
  • Location New York
  • Date Posted April 15, 2024

We are currently seeking a proactive and organized individual to join our team as a Receptionist and Office Assistant in the Saratoga region. This role will be responsible for managing front desk operations, providing administrative support, and assisting with logistics coordination. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to multitask effectively in a fast-paced environment.

 

Key Responsibilities:

  • Greet and welcome visitors, clients, and vendors in a professional and courteous manner.

  • Answer incoming calls, transfer calls to appropriate personnel, and take messages as needed.

  • Maintain a clean and organized reception area, including keeping the front desk area tidy and well-stocked with supplies.

  • Assist with administrative tasks such as data entry, filing, photocopying, and scanning documents.

  • Manage incoming and outgoing mail, packages, and deliveries, including sorting, distributing, and logging packages.

  • Coordinate logistics for meetings, events, and travel arrangements, including booking conference rooms, arranging catering, and scheduling transportation as needed.

  • Assist with inventory management, including monitoring office and kitchen supplies, placing orders, and restocking inventory as needed.

  • Provide general administrative support to various departments as requested, including preparing documents, updating spreadsheets, and assisting with special projects.

  • Maintain confidentiality of sensitive information and handle inquiries or requests with discretion and professionalism.

  • Collaborate with other administrative staff to ensure seamless office operations and provide backup support as needed.

Qualifications:

  • High school diploma or equivalent; additional education or certification in office administration or related field is a plus.

  • Proven experience (1-3 years) in a receptionist or administrative role, preferably in an office or logistics setting.

  • Excellent communication skills, both verbal and written, with the ability to interact effectively with a diverse range of individuals.

  • Strong customer service orientation and a friendly demeanor, with the ability to remain calm and professional under pressure.

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software applications.

  • Ability to prioritize tasks and manage time effectively to meet deadlines in a fast-paced environment.

  • Strong organizational skills and attention to detail, with the ability to maintain accurate records and follow-up on tasks.

  • Adaptability and willingness to take on new challenges and responsibilities as needed.

  • Familiarity with basic office equipment such as multi-line phones, fax machines, and printers.

  • Positive attitude, team player mentality, and a willingness to collaborate with colleagues to achieve common goals.

Benefits:

  • Competitive salary

  • Health, dental, and vision insurance

  • Retirement savings plan

  • Paid time off and holidays

  • Opportunities for advancement and professional development


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